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Administrative Assistant

Job Location: Aylmer & St. Thomas
Job Type: Permanent


Description

Administrative Assistant

About Graham Scott Enns LLP (GSE)
GSE is a mid-sized public accounting firm with offices in St. Thomas and Aylmer. Based on number of staff, we are the largest firm in Elgin County, providing valuable services and developing long-term, meaningful relationships with our clients.

This role will be split between our Aylmer and St. Thomas offices and will be performed at our physical locations (not remote).

Why Work for Us?

  • Excellent company culture
  • Extended Health and Dental care
  • Disability insurance
  • Employee Assistance Program
  • Life insurance
  • RRSP match

About You
You have a quality administrative and client service background, along with a strong technical aptitude and a collaborative and positive “can do” attitude.

Experience & Education:
Any relevant office and/or post secondary education in office administration or alike would be considered an asset to this position.

Your 2-3 years office experience and strength in communicating with customers/clients and working in a team environment supports one of the goals for this position.

As the ideal candidate, your technical aptitude (Microsoft Office, & Accounting/Client Service systems experience (or the ability to pick up readily)) is also critical to this role. Full systems training and orientation will be provided.

Job Overview

Timing and Schedule:
This role is offered as either part-time or full-time, dependant on the successful candidate’s preference. Hours will be worked Monday through Friday, and there is a requirement for full-time hours for the months of March and April given this is the Firm’s busiest season.

 

Role Responsibilities will include:

  • Receiving and coordinating client meetings
  • Making and receiving client calls, and support reception duties.
    • This would include administrative support in areas such as mail/courier, office supply ordering, filing, and letter or document preparation.
  • Assembling tax returns and assembling financial statements (paper and electronic), and providing assistance with scanning / verifying / and electronic filing of client source documents
  • File management duties including the organization of electronic files and submission of e-files
  • Supporting other clerical / administrative duties and project work.

Also, as our ideal candidate, you will:

  • Be a self-starter with a strong commitment to meeting client service deadlines and an attention to detail, together with the ability to work directly with clients in a comfortable and professional manner
  • Protect the confidentiality of all information
  • Provide timely and quality support to clients, partners and staff

Reporting Relationships

  • Reports to the Firm Administrator
  • May also take direction from other Senior Professional staff and Partners.

Other Skills, Experience & Attributes

  • Excellent client service skills (friendly, professional, courteous, organized)
  • Excellent computer literacy and knowledge of Microsoft Office (Word & Excel), including strong keyboarding skills
  • Actively listens, clarifies and understands assigned tasks
  • Ability to handle multiple priorities in a fast-paced, deadline-driven environment
  • Meticulous attention to detail while providing exceptional service to our clients
  • Excellent written and verbal communication
  • Is proactive with a drive to learn and readily adapt in a progressive changing environment
  • Act with honesty and integrity, demonstrate ethics and respect for others throughout all aspects of work

The Firm offers a competitive salary and benefits program.

Interested applicants are asked to please submit their resume and cover letter by November 18, 2022. Please rest assured that during these Covid times, all regulations are being adhered to with care and diligence, and the person obtaining this role will be trained accordingly.

We thank all applicants interested in working for our firm but advise only those candidates selected for an interview will be contacted.

Graham Scott Enns is an equal opportunity employer and values diversity in its workforce. If you require disability related accommodation to participate in our recruitment process, please make us aware so we can ensure your individual accessibility needs are met.


Interested applicants are asked to please submit a resume and covering letter outlining how your experiences will fit these roles, along with salary expectations to careers@grahamscottenns.com. We thank all candidates who apply; however, only those selected for a personal interview will be contacted.

Graham Scott Enns is an equal opportunity employer and values diversity in its workforce. If you require disability related accommodation in order to participate in the recruitment process, please make us aware of this so that we may ensure your individual accessibility needs are met.